Category Archives: News

13.08.2019: Release EGroupware 19.1

August 12th, 2019 by

Most Office Work could be done with one Software Solution
EGroupware is released in Version 19.1

The EGroupware GmbH has released the latest version of its collaboration solution. Among the new features are above all a messenger, functions to fulfill the GDPR, improved security through two-factor authentication and a clearer design of the user interface.


EGroupware 19.1 at a glance and the new login-page of EGroupware 19.1

Kaiserslautern, August 13, 2019 – About one and a half years ago, EGroupware experienced a comprehensive expansion with the integration of the Collabora Office suite. This year’s improvements show that the manufacturer and its developer community are responding quickly to current IT issues and challenges.

In the future, it will be possible to embed fundamental measures for compliance with the Basic Data Protection Regulation (GDPR/DSGVO) in EGroupware. In the new “Policy Application” the handling of address books can be regulated. Authorized persons can define which fields have to be filled out and who is allowed to access them. At the same time, all changes concerning access rights can be tracked in the admin tool. All measures are recorded in the new “Admin Documentation” and can therefore be verified. This GDPR/DSGVO tool is a paid feature and only available in the “Enterprise Line” (EPL) of EGroupware.

A security measure that is still far too uncommon is now available for EGroupware users: Two-factor authentication (2FA). Users receive a second security key for data traffic, which is only valid for a short time. Administrators can optionally or mandatory enable two-factor authentication within the user group of EGroupware. The EGroupware development schedule includes the option to enforce two-factor authentication via policies for external users only, for EPL customers.

Furthermore, since version 19.1 EGroupware contains the messenger “Rocket.Chat” for all users. Rocket.Chat is, like the collaboration solution itself, open-source and the leading alternative to proprietary chat tools such as Slack or Microsoft Teams etc.. Rocket.chat enables team and video chats, screen transfers and the exchange of files.

 

For the integration of Rocket.Chat EGroupware was extended by an OpenID Connect / OAuth2 server. This allows applications that can authenticate via Oauth to be connected to EGroupware. This makes it possible to integrate solutions that do not exist in EGroupware, such as company-specific applications, into the collaboration software.

The innovations of EGroupware 19.1 are most clearly visible in a rather small detail. The EGroupware applications now all have their own color. The different colored icons and page menus run through all functions of an app. This facilitates orientation and overview in the groupware, which is rich in applications. If needed, you can still use a monochrome display. By the way: EGroupware users can now add a photo or graphic to their profile.

EGroupware_Calendar

Also well-known applications in EGroupware now include some innovations:

  •  Documents from Collabora can be opened in the file manager by clicking on the “Collabora Sharing Link” for collaborative editing with a team – also with external partners. Collabora Online makes it possible to send documents by e-mail without any detour through the mail application. Images can be inserted directly into Collabora from the file manager of EGroupware.
  • In the ticket system comments can be edited and attachments can be added. The chronological order of comments and attachments is maintained.
  • A glance at the “Status App” on the right-hand side of the window shows which colleague is present at all times. One click is enough to chat with him or write e-mails – without an external chat program.
  • From version 19.1, the mail app allows you to edit the subject of existing mails. This provides a better overview if mail partners use unclear or misleading subject lines. This also applies to mails with scanned documents or electronically received faxes.
  • The new editor “TinyMCE” fully supports “Content Security Policy” and thus increases the security of the EGroupware environment.
  • With the Outlook CalDAV Synchronizer, data from the address book and the calendar can be synchronized alternately between EGroupware and common Outlook versions.

With version 19.1 EGroupware consistently pursues a high standard.
“The integration of Collabora Online Office in version 17.1 brought EGroupware much closer to the vision of offering everything that the normal office user needs on one collaboration platform. With the messenger Rocket.Chat and the possibility to integrate further applications via OAuth, we have taken the next step”, explains Ralf Becker. The managing director of EGroupware points out the perspectives:
“The technical conversion to Docker as a platform simplifies the installation and will allow us in the future for example to inform users in real time about changes”.

In case you want to have a look at our german webinar about EGroupware 19.1, you’ll find it here: >> 19.1 Webinar

If you have any kind of questions concerning EGroupware 19.1, please feel free to contact us.

Best regards

Eva Wertheimer
EGroupware GmbH

Release Announcement EGroupware 19.1

August 8th, 2019 by

We would like to inform you that the 3rd release candidate of EGroupware 19.1 is available and that the release will be published next week. Start working with the new version prior to the actual release and thereby help us to find the last bugs of 19.1! Especially tests for updates on different platforms and with different application scenarios are interesting.

Installation packages for EGroupware 19.1 are now available. You’ll find an installation instruction on >> GitHub.

Please note that installations of the Community Edition which are set to “autoupdate” (depending on the distribution), with release date 13.08.2019 will be possibly (immediately) updated to the new release! If you do not want the changeover until a later date, you should deactivate “autoupdate”. More detailed information on whether your distribution will be changed over automatically or whether the update to the new version must be initiated manually can be found shortly in our installation instructions and the release notes.
Customers of the EGroupware Enterprise Line “EPL” will NOT be directly and automatically changed over, as in previous years. The announcement for the update to EGroupware 19.1 will be made via customer information within the next few weeks. If you are using EGroupware in the cloud and are interested in a direct update, simply contact us and we will update you to the new version in advance.

Please send your feedback and eventual bug reportings to the support center (for customers of the EPL) or post them in the EGroupware Forum (for users of the Community Edition). EGroupware Forum:  >> help.egroupware.org

In case you want to have a look at our german webinar about EGroupware 19.1, you’ll find it here: >> 19.1 Webinar

We’re looking forward to your participation and a successful beta testing phase!

>>  EGroupware 19.1 at a Glance

EGroupware 19.1 – what’s new?

  • GDPR – easy to implement: Professional data protection in the address book
  • Admin support for GDPR: Documentation & reporting of all administrative changes
  • Two-Factor-Authentication: Activate it for additional data security
  • New Messenger in EGroupware: Integration of Rocket.Chat
  • Status App: New Application
  • General Improvements: Optimised user interface and new features in all apps

Innovations EGroupware 19.1 in detail

DSGVO easy to implement – professional data protection in the address book:
With the new “Policy Application” in EGroupware, you can define rules for your individual address books from 19.1 onwards. Which fields have to be filled in? Who in the company may access them? Who is allowed to see the private telephone numbers of the contacts? When should addresses be deleted automatically in order to comply with the DSGVO deadlines? The new policies regulate all this.
Practical: The rules can be printed and stored directly in the directory of processing activities (procedure directory).

Admin support for DSGVO: Documentation & tracking of all administrative changes:
From version 19.1 onwards, you can track all administrative changes precisely in the admin tool.
For example: An employee changes departments and therefore gets access to other data? Why did a change take place and who initiated it? In the new, comprehensive “Admin Documentation” this is recorded in detail.

Enable two-factor authentication for added data security:
By default, two-factor authentication is optionally enabled in 19.1. As an administrator, however, you can also activate or deactivate this as mandatory (not recommended).
NEW: Allow users to set a “remind me” token. The browser cookie is offered by default as another factor in the Community and EPL version. So you don’t always have to enter the password as the 2nd factor on your own well secured laptop – password and token are considered to be 2 factors.
Further options for EPL customers are planned here, for example the activation of two-factor authentication outside the home network or outside normal business hours.

Integration Rocket.chat messenger and status application:
With Rocket.Chat you can chat safely and easily with your colleagues and partners within EGroupware. It enables team chats, screen transmission and video chats as well as the exchange of files. Rocket.chat is – like EGroupware – open source software and the leading alternative to proprietary chat tools like Slack, Microsoft Teams, Hipchat or Stride.
With the “Status-App” you can quickly see who of your colleagues is online – in EGroupware or Rocket.Chat. With just one click you can start chats with colleagues or write e-mails to them. The integration of further applications is planned – for example starting a phone call with a colleague or displaying the most important contacts, tasks, tickets and their changes.

Optimized user interface:
Starting with version 19.1 the EGroupware apps have their own color code. Colored icons and page menus facilitate orientation and show directly in which app you are. Of course, it is still possible to use a monochrome view. Compared to EGroupware 17.1, the user interface is clearer and more transparent. Version 19.1 also supports the use of avatars (users can assign a photo or graphic to their profile). The new editor (TinyMCE) provides increased security (through full support of the “Content Security Policy”) and also offers users technical and optical improvements.

New functions in many applications:

  • Ticket system (edit comments and add files to comments)
  • File manager (direct Collabora sharing link, file paths are directly clickable)
  • Mail app (change the subject of incoming e-mails, e.g. for scanned documents or electronic faxes)
  • Calendar (new quick insert dialog for appointments)

If you have any kind of questions concerning EGroupware 19.1, please feel free to contact us.

Best regards

Eva Wertheimer
EGroupware GmbH

Pre-Release and Betatest 19.1

July 18th, 2019 by

We’d like to invite you to join the EGroupware 19.1 testing phase – no matter if you’re using EGroupware on premises or in the cloud. Start working with the new version prior to the actual release and thereby help us to find the last bugs of 19.1!

The first installation packages for EGroupware 19.1 are now available. You’ll find an installation instruction on >> GitHub.
If you’re using EGroupware in the cloud and you’re interested in the beta test, please contact us. We’ll then update your installation to version 19.1 in advance to the regular release.

Please send your feedback and eventual bug reportings to the support center (for customers of the EPL) or post them in the EGroupware Forum (for users of the Community Edition). EGroupware Forum:  >> help.egroupware.org

In case you want to have a look at our german webinar about EGroupware 19.1, you’ll find it here: >> 19.1 Webinar

We’re looking forward to your participation and a successful beta testing phase!

>>  EGroupware 19.1 at a Glance

EGroupware 19.1 – what’s new?

  • GDPR – easy to implement: Professional data protection in the address book
  • Admin support for GDPR: Documentation & reporting of all administrative changes
  • Two-Factor-Authentication: Activate it for additional data security
  • New Messenger in EGroupware: Integration of Rocket.Chat
  • Status App: New Application
  • General Improvements: Optimised user interface and new features in all apps

 

If you have any kind of questions concerning EGroupware 19.1, please feel free to contact us.

Best regards

Eva Wertheimer
EGroupware GmbH

Outlook CalDAV Sync Client

April 16th, 2019 by

Dear EGroupware Users,

Outlook CalDav Synchronizer synchronizes events and contacts between Outlook and EGroupware. Supported Outlook versions are 2019, 2016, 2013, 2010 and 2007. The Outlook CalDav Synchronizer is Free and Open-Source Software (FOSS). You can find and contribute to the source code on github.

Having established the contact in December 2018, EGroupware GmbH started a cooperation with Alexander Nimmervoll from Generalize-IT Solutions OG at CalConnect. Soon there will be a purchase version of Outlook CalDAV Synchronizer, profesionally “supported” for EGroupware.

Contrary to the freely available version, the purchase version ensures that EGrouware is tested regularly and reported errors are corrected. If you are interested, please contact us.

The new EGroupware 19.1 will be released shortly. We’ll keep you informed here and in the EGroupware Newsletter. More information about EGroupware and open source topics can be found on facebook and twitter.

Best regards,

Birgit Becker

Collabora 4.0 and Outlook CalDAV Sync-Client

March 1st, 2019 by

Dear EGroupware Users,

in February the schedule was already quite full and right at the beginning of the year there were two exciting events. At the Univention Summit EGroupware was silver sponsor and at the CalConnect chief developer Ralf Becker and community manager Stefan Unverricht were able to make new contacts. In our February newsletter we would like to keep you informed about the latest developments at EGroupware.

Collabora Online 4.0 released

Collabora Online 4.0 was released on 14 February 2019. Further information can be found below in the newsletter.

This release includes a new look, mobile improvements, improved interoperability, new dialogs and features, as well as a number of bug fixes and other improvements. Collabora Online 4.0 will soon be available in EGroupware Hosting and also for self-installations.

Collaboration with the developer of the CalDAV Synchronizer for Outlook

Having established contact in December 2018, EGroupware GmbH started cooperation with Alexander Nimmervoll of Generalize-IT Solutions OG at CalConnect. Soon there will be a purchase version of CalDAV Synchronizer for Outlook “supported” for EGroupware. With the CalDAV Synchronizer you can synchronize address book and calendar data between EGroupware and common Outlook versions.

Contrary to the freely available version, the purchase version ensures that EGrouware is tested regularly and that reported errors are corrected. If you are interested, please contact us directly. More detailed information will soon be available on our website.

EGroupware 19.1

The new EGroupware 19.1 will be released shortly. The most important new features are:

  • Optimization for GDPR Address book policies and admin history support the implementation of the basic data protection regulation.
  • Communicate via Rocket.Chat: Integration of Rocket.Chat including screen transmission and video chat. Rocket.Chat is an open source team chat platform that allows you to communicate securely and easily in real time with other people within ECroupware. Rocket.chat is the leading open source alternative to proprietary chat tools like Slack, Microsoft Team, Hipchat or Stride and extremely user-friendly.
  • Improved user interface: Modern theme with colored icons and increased use of avatars (users can assign a photo or graphic to their profile).
  • Optimized collaboration with Collabora Online, e.g. new option to send a sharing link to externals for editing documents. This link opens directly in Collabora Online. It is also now possible to insert images directly from the EGroupware file manager.
  • Improvement of various EGroupware functionalities, for example the possibility to edit comments in the ticket system afterwards, color design in the ticket system according to subject area, category or version.

Collabora Online 4.0 – Release Details

New look – with improved toolbar colors and layout:

The toolbars have been updated with a lighter color scheme and the colored Colibre icon theme (thanks to Andreas Kainz), which significantly improves the look of 4.0.
The colored icons fit very well to the new EGroupware theme, which will be available with EGroupware 19.1 as “Modern Theme”.
You can also use EGroupware 19.1 to share documents (sharing link), send them directly via e-mail or insert images from the EGroupware file manager.
The new version ist now available in the EGroupware Hosting.

New dialogs and functions:

  • Inserting comments, diagrams, shapes by icon in the toolbar
  • Improved shape editing including starting points for rotating or enlarging shapes and graphics
  • Table of contents and paragraph templates for text documents
  • Marking and protecting areas (text documents)
  • Edit headers and footers in presentations and spreadsheets
  • Edit page formatting for text and spreadsheet documents
  • Editing the formatting of enumerations and numbering (presentations)
  • Improved compatibility with OpenXML (DOCX, XLSX, PPTX) due to integration of LibreOffice 6.0 core functionalities

 

Improvements in use with mobile devices:

  • faster document loading times
  • Introduction of a simple, reduced display mode to facilitate the clear presentation of documents
  • Toolbars and menus for easier operation (hide, scroll functions)
  • Retina / HiDPI Display Enhancement: Use the browser’s native higher DPI to render with the actual resolution of the display and get crisp pixel rendering, for example at 200% zoom.
  • Enhance multi-touch behaviors such as zooming and panning to take advantage of the full functionality of desktop dialogs larger than a mobile screen.

Collabora 3.1 available with EGroupware

March 14th, 2018 by

Dear EGroupware users,

there are many interesting news to share: 

1. Collabora Online Office 3.1 is now available
2. Collabora trial phase is completed
3. Collabora Webinar with Quick Start Information
4. Early bird booking discount for user days extended until 31 March

1.Collabora Online Office 3.1 is now available

Collabora Online is a powerful LibreOffice-based online office suite that lets you edit documents from your web browser. It is compatible with all major document, spreadsheet and presentation file formats and can be easily integrated into your infrastructure.

The integration of Collabora has made working with EGroupware much easier for many applications. We will be happy to advise you on the further possibilities of the use of collabora online office on our next Webinar. For more information on integrating Collabora Online 3.1 into your own data center, please visit our Collabora page.

The new Version 3.1 includes many bug fixes and improved chart editing.

2. Collabora trial phase is completed

The free trial phase ended on February 28th with a lot of positive feedback.

For all users of the EGrouware cloud in the EGroupware datacenter, the same number of “Collabora Named User” licenses that our customers purchased as “EGroupware EPL Concurrent User” is included. This means that not all users need an additional license. This is a big advantage for many customers. Just contact us if you have any further questions about the licenses or visit the new Collabora page.

The price for a Collabora user license is 4.25 Euro plus VAT per year for schools and non-profit organizations. A commercial license for companies costs 17 Euro per user/year plus VAT and is therefore much lower than a Microsoft Office license, which costs about 200 Euro. More information about Collabora and prices can be found on our Collabora page.

Users of the EGroupware Community Version can also use Collabora Online 3.1. Just contact us for more information.

3. Collabora Webinar with Quick Start Information

What is the easiest way to start Collabora Online and what are the options for EGroupware users?

We are pleased to invite you to a webinar on this subject. In this webinar we will discuss the first steps from commissioning to saving documents. We will also discuss how you can create a PDF form from your document. Birgit Becker will answer the most frequently asked questions from the support area and give many useful tips. Look forward to an exciting webinar.

Very soon we will send an intivation for the online training. In order to better plan the webinar, we would like to know what time (morning or afternoon refering to the german timezome) would be most convienent for you.

4. Early booking discount for user days extended until 31 March

We have extended the early booking discount for the EGroupware User Days in Berlin until March 31st.

On June 7 and 8,2018 the EGroupware User Days will take place in Berlin. Find out how you can best use EGroupware for your organization, directly from the EGroupware experts. We have also invited some external experts to present an exciting programm.

The program is already almost complete. For technically interested administrators, the topic Univention and the integration of EGroupware into a domain controller or Active Directory will be interesting.

Furthermore, we are looking forward to a presentation by ProfitBricks on the topic of data protection and data hosting in the ProfitBricks data centers, where the EGroupware cloud is hosted.

We were also able to win Mr. Krumbein as a speaker for the User Day 2018 in Berlin. In particular, the practical use of Collabora Online in EGroupware in combination with merge print documents and serial letters will be a topic of this exciting lecture.

Get your ticket now for the User Days in Berlin and benefit from the favourable early booking discounts. This favourable price is only valid until the limited number of early bookers has been used up.

Exciting keynotes, user and partner presentations, technical and strategic workshops and a relaxed evening get-together make the User Days the perfect meeting place for all EGroupware and open source enthusiasts. Please note, that most of the lectures and workshops will be in German language.

We are looking forward to meeting you on June 7th and 8th in Berlin!

Your EGroupware Team

New Collabora version in EGroupware

February 15th, 2018 by

Collabora Online is a powerful LibreOffice-based online office suite that lets you edit documents from your web browser. It is compatible with all major document, spreadsheet and presentation file formats and can be easily integrated into your infrastructure.

Many users have tried Collabora Online in the EGroupware Cloud and used the free trial period. However, many users wanted a larger range of functions, which was not included in version 2.1.

The Collabora development team has done a fantastic job and released the new version Collabora Online 3.0.

Collabora Online 3.0 includes many new features and improvements. The new version is now integrated in EGroupware and you can test this version in the EGroupware Hosting or NEW the installation packages for your own server. For this reason, we have extended the free trial period until the end of February.

For more information on integrating Collabora Online 3.0 into your own data center, please visit our Collabora page.

Highlights of Collabora Online 3.0

Writer:

  • Interactive horizontal ruler
  • Insert header and footer
  • New dialogs:
    • Rich Formatting – characters, paragraphs, pages, bullets & numbering, paragraph style editing.
    • Table properties
    • Insert → Link, and Index Entry
    • Change tracking management
    • Spelling & Grammar, and Thesaurus

Calc:

  • Outlining and row/column grouping
  • Column filters, AutoFilter
  • New dialogs:
    • The vital Cell Format dialog
    • Powerful Sorting functionality
    • Advanced Filtering dialogs, with auto-filter popups.

Impress:

  • Document repair from Writer is now available here as well
  • Ability to reply to comments
  • New dialogs:
    • Object formatting – Position, Size, Line, Area

Furthermore, Collabora 3.0 is now completely available in several languages.

To give you time to test the new features, Collabora is available to you free of charge in our cloud until the end of February. If you like to use Collabora in the EGroupware Cloud or on own installations in production, please contact our team and we will create an individual offer for you. Alternatively, you can inform yourself on our Collabora page and get an according license. 

EGroupware Security Update 16.1 & Upgrade to 17.1

November 6th, 2017 by

Dear EGroupware users,

we would like to inform you about the following news:
1. EGroupware security update and bug fix release for versions 16.1 & 17.1 RC
2. EGroupware 17.1 is coming soon.

1. EGroupware Penetration Tests / Code Review / Security Update for 16.1 and 17.1 RC

Marcel Mangold from SySS GmbH plus the whole EGroupware development team spent three days digging through our codebase in search of possible vulnerabilities. Three intensive days with lots of insight into how an attacker thinks and works.

We were able to identify some attack vectors, with our knowledge of the EGroupware codebase combined with Marcels pen testing knowhow.
It proved that the EGroupware security architecture on multiple levels – including our eTemplate system – is already quite good, but we’ll of course continue to improve it and already solved the problems we found with this security release.

We have provided a security and bugfix update for EGroupware.
Especially with regard to security updates, we strongly recommend updating your EGroupware systems.

We do not provide an update for version 11.1 and 14.1 and recommend an update to version 16 or 17.
The security update has already been automatically installed for all customers in the EGroupware hosting of EGroupware GmbH. You are already safe and don’t have to do anything.

2. New  EGroupware version 17.1 is coming soon

Collaboration makes work easier and can save your team a lot of time.
The new function “Collaborative Editing” with Collabora online office and other new functions of the EGroupware will be presented in our webinar on Thursday, 9th of November 2017. (only in german language). The new EGroupware version 17.1 is coming soon. We will inform you about the exact time schedule and how to update to the new version in the next weeks.

Kind regards
Birgit Becker, EGroupware GmbH

EGroupware Forum help.egroupware.org
Support-Center my.egroupware.org

 

S/MIME – Encryption with EGroupware startig with Version 17.1

September 1st, 2017 by

Encryption with EGroupware: S/MIME as an alternative to PGP

Dear EGroupware users,

data security is becoming more and more important to most of the companies – especially to those who handle sensitive customer data.
Starting with EGroupware Version 17.1, that will soon be published, we’ll offer encryption with S/MIME as an alternative to PGP.

On Tuesday, 12th of September 2017 we offer a free webinar about the encryption with S/MIME.

The webinar will  start at 16.00 pm (CEST), please log in to our webinar room in time.

>> Enter the Webinar Room here

Date: Tuesday, 12th of September 2017
Time: 16.00 pm

Topics:
– How do I create my own key?
– How to save the public keys of my contacts?
– How to sign or encrypt e-mails?
– I want to take part in the testing phase – how can I test the S/MIME encryption with EGroupware?
– General questions concerning encryption methods

(The webinar will mainly be in German, but as one of our developers will be speaking English anyway, please don’t hesitate to participate and ask any kind of questions. We’ll be happy to translate and answer in English.)

If you’re interested in the encryption with S/MIME and like to take part in our testing phase, please contact us: info (at) egroupware.org. We’d be happy to provide an EGroupware testing instance to you!

 

Workshop at the EGroupware user convention 2017:

At the EGroupware user convention in Mainz, one of our workshop topics was “Encryption: PGP vs. S/MIME”. In case you’re interested in different encryption methods, you can access the >> presentation slides here.

If you have further questions, feel free to contact our support team.

Kind regards,

Your EGroupware Team
EGroupware_SMIME_PGP

 

EGroupware User Convention: 23rd and 24th of June

March 27th, 2017 by

EGroupware User Convention 23rd and 24th of June 2017 in Mainz, Germany

We invite you to join the EGroupware User Convention on 23rd and 24th of June in Mainz, Germany. Visit our workshops, learn more about EGroupware and get in contact with other users.

We’re looking forward to talk to you about the new cloud hosting operational concept of the EGroupware GmbH. Find out more about the upcoming development of the groupware, our “Roadmap 2017” and take the opportunity to talk to our developers and consultants in person.

Is there anything concerning the software, that’s particularly interesting for you? Would you like to talk about your special scope of application, perhaps in one of the workshops? No matter if Community Version, EPL or Cloud: Our ambition is to intensify the information exchange with EGroupware users. We’re looking forward to your topic suggestions!

Possible Workshop Topics could be:

EGroupware: Best Practise with Application Examples

EGroupware: Applications in Detail (e.g. Project Manager)

EGroupware: Synchronisation and Mobile Access: Outlook, iPhone, Android …

EGroupware: Administration, Customisation, Development

EGroupware: EPL Universal: Nginx, Active Directory/LDAP

EGroupware: Updates to the current Version – what to consider?

EGroupware: CE or EPL – Differences and Advantages?

EGroupware: Cooperation with Univention

EGroupware: Become a Reseller

Please send us your feedback to the possible topics and add your own suggestions.
We’re exited about your ideas! You’ll soon receive a detailed programme with the option to register.

We’re looking forward to your topic suggestions concerning the users convention, and would be happy to meet you on 23rd and 24th of June in Mainz.

Kind regards
Birgit Becker, EGroupware GmbH