Category Archives: News

Dear community, dear EGroupware developers and users,
We are pleased that EGroupware 17.1 is now available. Here you will find all the necessary information to upgrade to the new EGroupware version.​




With version 17.1, EGroupware has been extended from the classic groupware with an integrated CRM system to include a file server with Collabora Online Office. The browser-based EGroupware no longer needs to install an Office suite on the client. Users can share documents or folders with external partners and edit them directly with the integrated Collabora Online Office. All parties involved can edit text documents, spreadsheets or presentations together.

Off special interest is the possibility to use stored information from the groupware or CRM system in Office documents. You can create a template with placeholders and save it in the integrated filemanager of EGroupware. Further information from EGroupware can then be merged into this template. In this way, users can, for example, check reports from timesheets online and release them for invoices. Contact data from the address book can be used to send a quotation as an attachment.

Since version 17.1, EGroupware offers not only PGP but also S/Mime for end-to-end encryption of e-mails and task management. The keys are stored in the collaboration solution. The public key is located in the address book, allowing it to be used for all contacts; the private key is stored in the user’s mail profile, encrypted with the user’s login password.

As announced, version 17.1 allows EGroupware to be adapted even further than before – for example, a login page that matches the company’s needs. The notifications are presented in a clearer way, so that important messages can be recognized more quickly. Users will find easier dialogs for selecting files or images in emails or when saving. In the address book, duplicates can be identified and merged via context menu. All contact data and the links (e. g. appointments, infolog entries, etc.) get automatically merged. The CRM function makes it possible to send personalized serial mails and to save them as infolog for documentation. CalDAV Sync removes tasks when the user has been freed from them.

Some new features mainly affect administrators: In the project manager, notifications can be activated according to the roles of the users. For security reasons, the configuration allows you to set up protection against deletion for projects or restore deleted projects. Administrators get an overview page of the configured groups. And they have the ability to export all access rights as CSV with filters for users, groups and applications.

Further information for version 17.1 and our migration offer can be found here.

Important information for all customers in the EGroupware Cloud
The administrators of your EGroupware will receive a short e-mail within the next few days regarding the date of the upgrade to the new version.
We will carry out the technical update for you.

Important information for all customers with on-premises installations:
Please note the changed minimum requirements of PHP 5.6+. We recommend PHP 7.
This means you need Debian 8/9, Ubuntu 16.04, RHEL/Centos 6/7 or a corresponding current distribution of openSUSE or SLES with PHP 7.

The repo of the Community Edition has already been automatically converted to EGroupware 17.1. From now on there are no new package updates for 16.1 CE.
For customers of the full version of EPL, the conversion of the standard repos will not take place until the end of January 2018, and we will continue to provide package updates for EGroupware EPL 16.1.

If you want to switch to the new EGroupware version 17.1 first, you have to change the repo manually.  EGroupware packages for the 17.1 in the Univention Appcenter will be available soon. As an additional service for EPL customers, we offer a new VMware image with EGroupware 17.1, Collabora Office for our own server and Nginx as web server. Our EPL customers will shortly be informed separately by e-mail of the exact details of the repo changeover.

As an alternative to a version 17.1 on its own server, EGroupware 17.1 is also available in the EGroupware data center. We will be happy to help you with any questions you may have regarding the migration to 17.1 or the migration to the EGroupware Cloud.

With kind regards from Kaiserslautern
Your EGroupware Team​

Dear EGroupware users,

we would like to inform you about the following news:
1. EGroupware security update and bug fix release for versions 16.1 & 17.1 RC
2. EGroupware 17.1 is comming soon.

1. EGroupware Penetration Tests / Code Review / Security Update for 16.1 and 17.1 RC

Marcel Mangold from SySS GmbH plus the whole EGroupware development team spent three days digging through our codebase in search of possible vulnerabilities. Three intensive days with lots of insight into how an attacker thinks and works.

We were able to identify some attack vectors, with our knowledge of the EGroupware codebase combined with Marcels pen testing knowhow.
It proved that the EGroupware security architecture on multiple levels – including our eTemplate system – is already quite good, but we’ll of course continue to improve it and already solved the problems we found with this security release.

We have provided a security and bugfix update for EGroupware.
Especially with regard to security updates, we strongly recommend updating your EGroupware systems.

We do not provide an update for version 11.1 and 14.1 and recommend an update to version 16 or 17.
The security update has already been automatically installed for all customers in the EGroupware hosting of EGroupware GmbH. You are already safe and don’t have to do anything.

2. New  EGroupware version 17.1 is comming soon

Collaboration makes work easier and can save your team a lot of time.
The new function “Collaborative Editing” with Collabora online office and other new functions of the EGroupware will be presented in our webinar on Thursday, 9th of November 2017. (only in german language). The new EGroupware version 17.1 is comming soon. We will inform you about the exact time schedule and how to update to the new version in the next weeks.

Kind regards
Birgit Becker, EGroupware GmbH

EGroupware Forum



 Dear community members, developers and EGroupware users,

EGroupware GmbH is happy to announce the first 17.1 release candidate.

EGroupware Version 17.1 contains many new features and improvements. Just to name a few:

* Collabora: integration of Collabora Libre Office Online allowing to edit office document in browser
* Collabora: collaborative editing
* Collabora: free of charge trial via EGroupware GmbH Collabora server farm
* All apps: merge print now also opens merged documents in Collabora app
* All apps: new notification system showing notifications in, by default hidden, sidebar
* Mail: server-side S/Mime support (does not require browser plugins)
* Mail: SpamTitan integration: white- and black-listing of addresses, ham/spam marking of mails
* Mail: improved privacy allowing to not automatic load external images
* ProjectManager: role-based notifications
* Admin: new group-list and export of all ACL rights
* many improvements in all apps

Please note the changed minimum requirement of PHP 5.6+, recommended PHP 7.
It means you need at least a Debian 8/9, Ubuntu 16.04, RHEL/CentOS 6/7 or a current distribution of openSUSE or SLES with PHP 7.

Recommended installation packages are available in a separate server:eGroupware:trunk repository on 

EGroupware sources are managed on Github:

Above page also contains installation instructions for the installation via git with myrepos tool and archives.

As an alternative to test an on-premises installation of version 17.1, EGroupware is available as a trial in the EGroupware data center.

Please help testing the release candidate.

We´re looking forward to your feedback on our Facebook page:

Happy testing 🙂

Ralf Becker

EGroupware Forum
Ralf Becker, Geschäftsführer und Leiter Software Entwicklung


collabora online egroupware

Dear EGroupware users,

We’re approaching the release of EGroupware Version 17.1. Therefore, we’re happy to announce, that “Collabora Online” will be available within EGroupware starting with Version 17.1.

Furthermore, we announce a partnership with Collabora Productivity, the driving force behind putting LibreOffice in the Cloud. This partnership enables the integration of Collabora Online, the cloud version of LibreOffice into the online groupware EGroupware – your digital office.

The new integration allows EGroupware users to open and edit various office documents, such as text documents, spreadsheets or presentations within EGroupware. Specifically the option to edit different file formats toghether in real-time will exceed the existing functionalities by far.

The Collabora Online integration will be available for cloud packages as well as for on premise installations.

On Thursday, 05th of October, we’ll offer a free webinar about Collabora Online Office in EGroupware.

The webinar will mainly take place in German, but we’ll be happy to translate and answer in English. Please don’t hesitate to participate and ask any kind of questions – also in English.

>> Enter the EGroupware webinar room here

collabora online egroupware
Topic: Collabora Online in EGroupware
Date: Thursday, 5th of October 2017

Time: 4:00 pm (CET)

About Collabora Productivity:
Collabora Productivity is the driving force behind putting LibreOffice in the Cloud, providing a range of products and consulting to enterprise and government. Powered by the largest team of certified LibreOffice engineers in the world, it is a leading contributor to the LibreOffice codebase and community. Collabora Office for Desktop and Collabora Online provide a business-hardened office suite with long-term, multi-platform support. Collabora Productivity is a division of Collabora, the global software consultancy dedicated to providing the benefits of Open Source to the commercial world, specialising in mobile, automotive and consumer electronics industries. For more information, visit or follow @CollaboraOffice on Twitter.

Testing Phase Collabora Online in EGroupware (Collaborative Editing):

If you’d like to test Collabora Online in EGroupware prior to the release of EGroupware Version 17.1, feel free to contact us. We’d be happy to activate a testing instance for you. The testing phase will also be one of the webinar subjects. Furthermore, you have the option to catch a glimpse of the new EGroupware 17.1 functionalities in our demo. We’ll update the demo to Version 17.1 soon. After the webinar, we’ll also integrate Collabora Online there.

In case you have further questions, feel free to contact our EGroupware support team. For more information, visit EGroupware on Facebook and find news about EGroupware, our webinars and tutorials and general Open Source topics.

Best regards

Your EGroupware Team


Encryption with EGroupware: S/MIME as an alternative to PGP

Dear EGroupware users,

data security is becoming more and more important to most of the companies – especially to those who handle sensitive customer data.
Starting with EGroupware Version 17.1, that will soon be published, we’ll offer encryption with S/MIME as an alternative to PGP.

On Tuesday, 12th of September 2017 we offer a free webinar about the encryption with S/MIME.

The webinar will  start at 16.00 pm (CEST), please log in to our webinar room in time.

>> Enter the Webinar Room here

Date: Tuesday, 12th of September 2017
Time: 16.00 pm

– How do I create my own key?
– How to save the public keys of my contacts?
– How to sign or encrypt e-mails?
– I want to take part in the testing phase – how can I test the S/MIME encryption with EGroupware?
– General questions concerning encryption methods

(The webinar will mainly be in German, but as one of our developers will be speaking English anyway, please don’t hesitate to participate and ask any kind of questions. We’ll be happy to translate and answer in English.)

If you’re interested in the encryption with S/MIME and like to take part in our testing phase, please contact us: info (at) We’d be happy to provide an EGroupware testing instance to you!


Workshop at the EGroupware user convention 2017:

At the EGroupware user convention in Mainz, one of our workshop topics was “Encryption: PGP vs. S/MIME”. In case you’re interested in different encryption methods, you can access the >> presentation slides here.

If you have further questions, feel free to contact our support team.

Kind regards,

Your EGroupware Team


EGroupware Anwendertage 2017

EGroupware User Convention 23rd and 24th of June 2017 in Mainz, Germany

Update Programme:


We’re looking forward to your topic suggestions concerning the users convention, and would be happy to meet you on 23rd and 24th of June in Mainz.

>> German info page about the EGroupware User Convention 2017

Kind regards
Birgit Becker, EGroupware GmbH

EGroupware Anwendertage 2017

EGroupware User Convention 23rd and 24th of June 2017 in Mainz, Germany

We invite you to join the EGroupware User Convention on 23rd and 24th of June in Mainz, Germany. Visit our workshops, learn more about EGroupware and get in contact with other users.

We’re looking forward to talk to you about the new cloud hosting operational concept of the EGroupware GmbH. Find out more about the upcoming development of the groupware, our “Roadmap 2017” and take the opportunity to talk to our developers and consultants in person.

Is there anything concerning the software, that’s particularly interesting for you? Would you like to talk about your special scope of application, perhaps in one of the workshops? No matter if Community Version, EPL or Cloud: Our ambition is to intensify the information exchange with EGroupware users. We’re looking forward to your topic suggestions!

Possible Workshop Topics could be:

EGroupware: Best Practise with Application Examples

EGroupware: Applications in Detail (e.g. Project Manager)

EGroupware: Synchronisation and Mobile Access: Outlook, iPhone, Android …

EGroupware: Administration, Customisation, Development

EGroupware: EPL Universal: Nginx, Active Directory/LDAP

EGroupware: Updates to the current Version – what to consider?

EGroupware: CE or EPL – Differences and Advantages?

EGroupware: Cooperation with Univention

EGroupware: Become a Reseller

Please send us your feedback to the possible topics and add your own suggestions.
We’re exited about your ideas! You’ll soon receive a detailed programme with the option to register.

We’re looking forward to your topic suggestions concerning the users convention, and would be happy to meet you on 23rd and 24th of June in Mainz.

Kind regards
Birgit Becker, EGroupware GmbH

Dear EGroupware users,

Quite a bit has happened during the last weeks. As already announced, the whole hosting cloud infrastructure moved to the German data centre provider Profitbricks.

New Data centre and optimised Operational Concept

The move is successfully completed, all instances are now running in the new data center in Frankfurt/Main, Germany.  After an extensive research and talks to different providers, we decided to work with Profitbricks as an experienced, German cloud computing supplier. We’re happy to present you the new operational concept for more reliability today.


  1. Data storage takes place in Frankfurt in two independent storages in different fire compartments on several hard drives.
  2. Servers are virtualised and will be automatically started on new hardware in case of a hardware failure.
  3. Servers can be equipped with more ressources anytime during operation (e.g. storage, CPUs).
  4. The EGroupware hosting farm runs under the open-source system “Kubernetes”. It manages the orchestration of the containers. The hosting farm itself communicates with a “Galera” database cluster and the “NFS” server for files.
  5. Daily database backups and snapshots of the files are automatically created and saved for at least 30 days. This means, if you accidentially delete files, they can be restored.
The standards of Profitbricks and EGroupware guarantee an extended stability and failure safety for all EGroupware hosting customers.

Technical Setup of the Hosting:

Permanent Replication of all data in a second data centre in a different location

To offer even more failure safety, EGroupware now additionally runs in a second Profitbricks data centre in Karlsruhe, Germany. All EGroupware data is consistently replicated (files every 15 minutes) and stored in this second data centre. In case of a service failure in Frankfurt, hosting customers can hence access their latest data in Karlsruhe. In this case, we’ll automatically activate a reading access to your data. Should there be a longer service failure, we now also have the option to enable the backup hosting farm as a primary platform. Even in case of a longer regional interruption, we can therefore react quickly and make all your data available.

Our Graphic explains the functionality of the new operational concept:

Testing of the Backup Hosting Farm:

To test your EGroupware data, stored in the backup farm, you can access it with this URL anytime: „instance name – top-level“.

For example for our support centre instead of “”: „“ or “” for all “.net” domains. In case of a service failure, the switch from the primary hosting farm to the backup hosting farm takes place automatically.

Preview – Move of the Mail Server:

The scheduled move of the EGroupware mail farm to the data centre of Profitbricks will take place by the end of June. We’ll also establish a replication of all mail data in both data centres. Therefore we’ll also achieve an improvement of spam filtering and virus protection. Customers of the EGroupware mail hosting will be informed about this process in a separate e-mail.
Kind regards
Birgit Becker, EGroupware GmbH