Most Office Work could be done with one Software Solution
EGroupware is released in Version 19.1
The EGroupware GmbH has released the latest version of its collaboration solution. Among the new features are above all a messenger, functions to fulfill the GDPR, improved security through two-factor authentication and a clearer design of the user interface.
EGroupware 19.1 at a glance and the new login-page of EGroupware 19.1
Kaiserslautern, August 13, 2019 – About one and a half years ago, EGroupware experienced a comprehensive expansion with the integration of the Collabora Office suite. This year’s improvements show that the manufacturer and its developer community are responding quickly to current IT issues and challenges.
In the future, it will be possible to embed fundamental measures for compliance with the Basic Data Protection Regulation (GDPR/DSGVO) in EGroupware. In the new “Policy Application” the handling of address books can be regulated. Authorized persons can define which fields have to be filled out and who is allowed to access them. At the same time, all changes concerning access rights can be tracked in the admin tool. All measures are recorded in the new “Admin Documentation” and can therefore be verified. This GDPR/DSGVO tool is a paid feature and only available in the “Enterprise Line” (EPL) of EGroupware.
A security measure that is still far too uncommon is now available for EGroupware users: Two-factor authentication (2FA). Users receive a second security key for data traffic, which is only valid for a short time. Administrators can optionally or mandatory enable two-factor authentication within the user group of EGroupware. The EGroupware development schedule includes the option to enforce two-factor authentication via policies for external users only, for EPL customers.
Furthermore, since version 19.1 EGroupware contains the messenger “Rocket.Chat” for all users. Rocket.Chat is, like the collaboration solution itself, open-source and the leading alternative to proprietary chat tools such as Slack or Microsoft Teams etc.. Rocket.chat enables team and video chats, screen transfers and the exchange of files.
For the integration of Rocket.Chat EGroupware was extended by an OpenID Connect / OAuth2 server. This allows applications that can authenticate via Oauth to be connected to EGroupware. This makes it possible to integrate solutions that do not exist in EGroupware, such as company-specific applications, into the collaboration software.
The innovations of EGroupware 19.1 are most clearly visible in a rather small detail. The EGroupware applications now all have their own color. The different colored icons and page menus run through all functions of an app. This facilitates orientation and overview in the groupware, which is rich in applications. If needed, you can still use a monochrome display. By the way: EGroupware users can now add a photo or graphic to their profile.
Also well-known applications in EGroupware now include some innovations:
- Documents from Collabora can be opened in the file manager by clicking on the “Collabora Sharing Link” for collaborative editing with a team – also with external partners. Collabora Online makes it possible to send documents by e-mail without any detour through the mail application. Images can be inserted directly into Collabora from the file manager of EGroupware.
- In the ticket system comments can be edited and attachments can be added. The chronological order of comments and attachments is maintained.
- A glance at the “Status App” on the right-hand side of the window shows which colleague is present at all times. One click is enough to chat with him or write e-mails – without an external chat program.
- From version 19.1, the mail app allows you to edit the subject of existing mails. This provides a better overview if mail partners use unclear or misleading subject lines. This also applies to mails with scanned documents or electronically received faxes.
- The new editor “TinyMCE” fully supports “Content Security Policy” and thus increases the security of the EGroupware environment.
- With the Outlook CalDAV Synchronizer, data from the address book and the calendar can be synchronized alternately between EGroupware and common Outlook versions.
With version 19.1 EGroupware consistently pursues a high standard.
“The integration of Collabora Online Office in version 17.1 brought EGroupware much closer to the vision of offering everything that the normal office user needs on one collaboration platform. With the messenger Rocket.Chat and the possibility to integrate further applications via OAuth, we have taken the next step”, explains Ralf Becker. The managing director of EGroupware points out the perspectives:
“The technical conversion to Docker as a platform simplifies the installation and will allow us in the future for example to inform users in real time about changes”.
In case you want to have a look at our german webinar about EGroupware 19.1, you’ll find it here: >> 19.1 Webinar
If you have any kind of questions concerning EGroupware 19.1, please feel free to contact us.
Kaiserslautern, November 15th. 2017 – EGroupware GmbH provides the new version 17.1 of its groupware. The open source solution enables collaborative editing of documents without a client in an office suite, more variable customization of the appearance, an additional encryption option and many new functionalities in its sub-applications.
EGroupware version 17.1 adds a file server with Collabora Online Office to a classic groupware with an integrated CRM system. The complete package can be used as a German Cloud solution as well as in your own data center. In addition, the browser-based EGroupware does not require any
installation of an Office suite on the client. Users can share documents or folders with external partners and edit them directly with the integrated Collabora Online Office. All parties involved can create text documents, spreadsheets or presentations together.
Particularly interesting is the possibility to use stored information from the groupware or CRM system in further documents. Users can create a template with placeholders and save it in the integrated fileserver of EGroupware. Further information from EGroupware can then be added to
this template. In this way, users can, for example, check reports from time sheets online and release them as invoice creation. Or contact data from the address book can be used to send a quotation as an attachment. The minutes of meetings can be reconciled by several participants online and saved as an attachment to the corresponding appointment.
At our user conference five months ago, we were able to announce collaborative editing as a medium-term goal,”explains Ralf Becker, Managing Director of EGroupware GmbH. That’s why we are particularly pleased to have made progress when we were able to promise. And we’ve been
able to keep the other promises.”
This includes setting high standards with EGroupware in terms of security and data sovereignty. Version 17.1 includes a Content Security Policy (CSP) as the ultimate measure against cross-site scripting. At the same time, the groupware can always be accessed via a secure connection (https).
The manufacturer provides ongoing penetration tests and security updates. Users can also choose whether to run EGroupware in their own data center or in the cloud. The manufacturer EGroupware offers a managed service in a German cloud.
Since version 17.1, EGroupware offers not only PGP but also S/Mime for end-to-end encryption of e-mails and task management. Secure/Multipurpose Internet Mail Extensions “is a standard for the encryption and signing of mime encapsulated emails by a hybrid encryption system. The keys are
stored in the collaboration solution. The public key is located in the address book, allowing it to be used for all contacts; the private key is stored in the user’s mail profile, encrypted with the user’s login password.
SpamTitan “is integrated in EGroupware. This allows you to mark mails as spam or ham and place mail addresses in blacklists or white-lists, which automatically makes the system learn. It is also possible to use SpamTitan as a service for spam and virus filtering for external mail accounts.
EGroupware has been improved further with version 17.1 in partial functions. In the address book, duplicates can be exploded and all contacts’ links (e. g. appointments, infolog entries, etc.) can be merged. The CRM function makes it possible to send personalized serial mails and to save them as infolog for documentation during a customer contact. CalDAV Sync removes tasks when the user has been freed from them.
As announced, version 17.1 allows EGroupware to be adapted even further than before – for example, a login page that matches the company’s needs. The notifications are presented in a clearer way, so that important messages can be recognized more quickly. Users will find easier dialogs for
selecting files or images in emails or when saving.
A number of new features will mainly affect administrators: In the project manager, notifications can be activated according to the roles of users. For security reasons, the configuration allows you to set up protection against deletion for projects or restore deleted projects. Administrators get an overview page of the configured groups. And they have the ability to export all access rights as CSV with filters for users, groups and applications.
The contributions and wishes of users at our last user conference and the ongoing suggestions from our new forum help.egroupware.org have given us substantial impulses “, explains Ralf Becker, managing director of EGroupware GmbH. Incorporating user suggestions and wishes is also a feature of Open Source, and so we will continue to develop EGroupware beyond the new version 17.1.
It thereby stands for focusing on the main competences in the software sector, as well as for expert knowlegde and consistency.
Since more than 10 years, the team around Ralf and Birgit Becker provides professional support and development for EGroupware, based in Kaiserslautern.
That means, your contact persons will stay the same. They´ll be happy to assist you by sharing their versatile know-how concerning the software.
We´re all looking forward to continue our successful and confiding collaboration!