EGroupware applications and features

EGroupware contains a plenty of function rich and highly integrated applications and delivers all essential business tools in one package. EGroupware is international, integrative, flexible and one of the best choices in the market, when efficient information sharing and transparent knowledge management is a must.

VISUAL | ORGANIZING

  • Save favorite calendars and calendar views on personal and group level
  • Create multiple categories with colors on a group level
  • Selection of calendar views and planners
  • Visualization of accepted events by participants with dotted/solid lines
  • Visualization of tasks as events in every calendar view
  • Flexible filtering by multiple categories, status, users/groups and participant status
  • Visualization of bank holidays
  • Show birthdays from address book
  • Use preferences to adapt calendar view

OPERATIONAL | CREATING

  • Send, accept and reject invitations
  • Set alarms and reminders
  • Set recurrence for events and create exceptions
  • Conflict management and warnings
  • Customize events by using extra fields
  • Copy / Print functions
  • Free time search
  • Link events to other data in EGroupware e.g. contacts, resources and projects
  • Add users / contacts from address book as participants
  • Attach files, and follow up / see changes in versions of files
  • On click access to file storage
  • Add automatically pre filled time documentation
  • Book resources to events
  • Get automatic email notifications
  • Notify external participants
  • Option "do not notify" about changes
  • Full-text search
  • Use different time zones
  • "Secretary feature" to manage other peoples calendars

SAFETY | SECURITY

  • History function
  • Deletion protection
  • ACL - sophisticated access control system
  • Disallow inviting of certain users/groups
  • Manage notifications
  • Forced, default and personal preferences

DATA EXCHANGE | CONNECTING

  • Data synchronization to mobile devices by eSync using ActiveSync protocol
  • Data synchronization to desktop clients (e.g. Outlook)
  • Scheduled Export / Import (iCal & CSV)
  • Merge Print
  • Default Spreadsheet and Text document templates for reporting and printing

 

VISUAL | ORGANIZING

  • Organize business processes by individual task types
  • Use pre-defined filter criterias to manage tasks
  • Create task type related status fields and extra fields
  • Flexible filtering by owner / responsible, last changed, category, project, priority, type and status
  • Visualize links and attached files
  • CRM view - show tasks by the contact / organization
  • Show tasks in Calendar as events
  • Limitation of visible rows and column width of description field
  • Select columns to display

OPERATIONAL | CREATING

  • Create tasks and sub-tasks
  • Delegate tasks to users and/or groups
  • Set start and due dates
  • Set status, priorities, and completed percentage
  • Link tasks to other data in EGroupware e.g. contacts and projects
  • Get pre-filled time sheet entries on click
  • Use general price list for timesheet entries
  • Attach files to a task
  • On click access to InfoLog's file storage
  • View versions of attached files, revert deleted files
  • Convert emails into InfoLog
  • Manage multiple tasks at once (bulk feature)
  • Get automatic email notifications on preferred level
  • CC-feature: Use addressbook search to notify external contacts
  • Option "do not notify" about changes
  • Copy / Print functions
  • Full-text search

SAFETY | SECURITY

  • History function
  • Deletion protection
  • ACL - sophisticated access control lists
  • Forced, default and personal preferences

DATA EXCHANGE | CONNECTING

  • Data synchronization to mobile devices and desktop clients (e.g. Outlook)
  • Scheduled Export / Import (CSV)
  • Merge Print
  • Default Spreadsheet and Text document templates for reporting and printing

 

VISUAL | ORGANIZING

  • Use multiple address books and contact types
  • Organize contacts with distribution lists
  • Categorize contacts
  • Switch between organizational and contact views
  • Sort contacts by name, organization, own sorting
  • Flexible filtering by organization, organizations by departments, address books, distribution lists, types of contact, categories and extra fields
  • Advanced search and full-text search
  • CRM view - visualize related tasks in contact view
  • Visualization of appointments by last date / next date
  • Show images and birthdays
  • Selectable columns to display in list view

OPERATIONAL | CREATING

  • Address information on organization / private level
  • Link contacts to other data e.g. tasks and projects
  • Attach files to a contact
  • On click access to contact's file storage
  • View versions of attached files, revert deleted files
  • Manage multiple addresses at once
  • Insert contacts easily into organizations
  • Serial letters - fill documents automatically with contact data information
  • Additional custom fields
  • Compose emails from address book's email links and go on websites on click
  • Telephone integration

SAFETY | SECURITY

  • History function
  • Deletion protection
  • ACL - sophisticated access control system
  • Share and protect group address books
  • Extra private address books
  • Restrictions for using extra fields for users/ groups
  • Define prefilled fields for copying
  • Export control
  • Forced, default and personal preferences

  • DATA EXCHANGE | CONNECTING
  • Data synchronization to desktop clients (e.g. Outlook)
  • Data synchronization to mobile devices by eSync using ActiveSync protocol
  • Synchronize multiple addressbooks to mobile devices by using CardDAV protocol
  • Scheduled Export / Import (CSV)
  • Merge Print
  • Default Spreadsheet and Text document templates for reporting and printing

 

VISUAL | ORGANIZING

  • Save folders as personal favorites
  • View and restore versions
  • View and restore deleted files and folders
  • Link files and folders to other places for visualization
  • Selectable Tree view / List view
  • Individual user home data area
  • Configurable start folder
  • Shared folders for each group
  • Personalize workspace
  • Selection criteria and search
  • Select columns to display in list view

OPERATIONAL | CREATING

  • Get notified about changes in folders and files
  • Drag and drop functions in tree view
  • Create folders and sub folders
  • Collect files from multiple folders for "copy/paste" feature
  • Email multiple files directly out of the File Manager
  • Add comments and create extra fields
  • Upload multiple files by using browser or WebDAV connection

SAFETY | SECURITY | CONNECTING

  • File versioning
  • File protection from overwriting and deleting
  • ACL - sophisticated access control lists
  • Super User function to manage folders and access rights
  • Forced, default and personal preferences
  • Integrate external file sources e.g. smb mounts
  • WebDav access - Desktop client connection to the File Manager

 

VISUAL | OPERATIONAL

  • Visualization of multiple IMAP email accounts and identities
  • Select contacts from address books and distribution lists
  • Add/save email contact data easily to address book
  • Create new folders and sub-folders
  • Attach multiple files to email directly from File Manager
  • Save email attachments to File Manager
  • Convert emails to tracker entries and tasks, link them automatically to a contact and additionally to existing tasks as sub entries
  • Compose messages in HTML format /plain text
  • Forward emails inline or as attachment
  • Start replies and set signatures above / below the quote
  • Use drafts and template folders
  • Email preview on click
  • Filter emails by status - read, unread, replied, flagged..
  • Manage multiple emails at once
  • Print functions
  • Full-text search
  • Show selected folders in Home area
  • Select columns to show
  • Context menu
  • Drag and drop features

ADVANCED OPTIONS | AVAILABLE WITH STYLITE EMAIL SERVICES

  • Email account administration - get email accounts automatically created by creating a user account
  • Use filter rules
  • Manage individual signatures
  • Email forwarding
  • Out of office messages
  • Grant access / share email accounts and folders

SAFETY | CONNECTING

  • Data synchronization to mobile devices by eSync using ActiveSync protocol
  • Prevent/disable the use of advanced options (e.g. email forwarding)
  • Spam filtering (Stylite hosted email services)
  • Virus protection (Stylite hosted email services)
  • IMAP / SMTP configuration and autentification (e.g. SSL)
  • Forced, default and personal preferences

 

VISUAL | OPERATIONAL


  • New Pixelegg template
  • Context menus and improved drag and drop features
  • Import users and groups by using predefined definitions
  • Set defaults for tabs opened on login
  • Order applications by drag and drop in side menu
  • Create global categories available for multiple groups
  • Create categories on application level available for certain groups only
  • Upload images directly from FileManager using CKEditor
  • Allow applications to users and groups
  • Manage access rights for users and groups on application level
  • Manage notifications
  • Individualize Login and Home page
  • Customize logos and icons
  • Set time zones, countries and languages individually for users
  • Define user selection and account display
  • Customize EGroupware by using eTemplates
  • Search globally across all applications
  • Create custom fields on application level by using different field types

SAFETY | SECURITY

  • Password management for password strength and scheduled forced password change
  • Bulk account / password management with exportable report
  • Notify users by email about new passwords
  • Get regular automated updates
  • Secure HTTPS connection
  • ACL - sophisticated user and group access control system on application level
  • Manage personal, default and forced preferences on application level
  • Configuration on application level and in general
  • View sessions and access log
  • View error log
  • View asynchronous timed services created on application level
  • DB backup and restore
  • Restrict exporting of entries

DATA EXCHANGE | CONNECTING

  • Data synchronization to mobile devices by eSync (Active Sync protocol). Use one single setting for events, contacts and email.
  • Data synchronization to mobile devices by using CalDAV / CardDAV / GroupDAV protocols
  • Data synchronization to desktop clients
  • WebDAV access - desktop client connection to the File Manager
  • Import|Export with scheduling possibilities on all main applications
  • Default definitions for Import|Export and an option to add individual definitions
  • Separately definable access rights for Import|Export
  • Merge Print
  • Default Spreadsheet and Text document templates for reporting and printing

 

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VISUAL | ORGANIZING

  • Advanced reporting with charts and pie charts
  • Service management in different ticket queues
  • Structure service queues with categories and versions
  • Follow up service quality by status and resolutions
  • Create extra fields for additional information on queue level
  • Editable default resolutions
  • Flexible filtering by queues, categories, versions, status and resolutions
  • Show accumulated time sheet entries
  • Select columns to display

OPERATIONAL | CREATING

  • Create tickets and add comments
  • Use restricted comments for internal communication
  • Assign tickets to users and groups
  • Auto-assign tickets according to categories
  • Convert tickets to tasks and add time documentation on click
  • Use pre-filled time documentation entries
  • Convert emails to tickets
  • Set "Created by" flexibly
  • Define multiple escalation structures for controlling service quality
  • Set "overdue" and/or "close pending" automatized
  • Configure automatized mail handling on queue level
  • Interlink queues to projects
  • Link entries and attach files
  • On click access to file storage
  • View versions of attached files, revert deleted files
  • Create canned responses, preview and edit text while commenting
  • Manage multiple tickets at once
  • Print working receipts for filing
  • Get notification emails on preferred level
  • CC-feature: Use addressbook search to notify external contacts
  • Option "do not notify" about changes
  • Full text search

SAFETY | SECURITY

  • History function
  • ACL - sophisticated access control system
  • Advanced configuration for assignments
  • Configurable approval process
  • Restriction of tickets to creator or group
  • Allow / deny votes and bounties
  • Forced, default and personal preferences

DATA EXCHANGE | CONNECTING

  • Scheduled Export / Import (CSV)
  • Merge Print
  • Default Spreadsheet and Text document templates for reporting and printing

 

VISUAL | ORGANIZING

  • Organize time documentation with different categories and status
  • Analyze data by different time periods to show accumulated time documentation and budgets
  • Selection criteria by projects, categories, status, dates, user and contact
  • Create extra fields for additional information
  • Select columns to display

OPERATIONAL | CREATING

  • Create Time Sheet entries with detailed description
  • Set date, duration and quantity
  • Create Time Sheet entries on click from InfoLog, Tracker, Calendar and Project Manager
  • Use global price list from Project Manager
  • Link and attach files
  • Full-text search

SAFETY | SECURITY

  • History function
  • ACL - sophisticated access control lists
  • Restrict status changes to Admins only
  • Forced, default and personal preferences

DATA EXCHANGE | CONNECTING

  • Scheduled Export / Import (CSV)
  • Merge Print
  • Default Spreadsheet and Text document templates for reporting and printing

 

VISUAL | ORGANIZING

  • Visualization and sorting of projects by project ID or title
  • Use project tree for navigation
  • Flexible filtering by main and sub projects
  • Show project progress with status, times and budgets
  • See all project related entries in element lists
  • Use filtering for changing views of sub elements and accumulated times
  • Visualize project process in GanttChart on preferred level
  • Create price lists with detailed information about unit prices, validation and availability in general or on project level
  • Show project related file storage
  • Select columns to display

OPERATIONAL | CREATING

  • Create and add hierarchical projects
  • Create and use several project templates
  • Plan and manage staff and budgets
  • Set milestones and constraints
  • Capture working hours and costs
  • Add new or existing entries from other applications
  • Attach files to projects
  • Create extra fields for additional information
  • Full text search
  • Attach eRoles to project elements for printing

SAFETY | SECURITY

  • History function
  • ACL - extended user right system based on individual project roles
  • Define allowed accounting types
  • Define availability of price lists on project level
  • Forced, default and personal preferences

DATA EXCHANGE | CONNECTING

  • Scheduled Export / Import (CSV)
  • Merge Print
  • Default Spreadsheet and Text document templates for reporting and printing

 

VISUAL | OPERATIONAL

  • Create categories and sub categories
  • Maintain articles and questions
  • Show latest, most viewed and unanswered questions
  • Edit articles conveniently using editor
  • Link articles to e.g. projects, tracker entries, wiki pages, contacts
  • Attach files and images to articles from File Manager
  • Search by keywords or article ID
  • Advanced search functions
  • Show comments and ratings of articles

SAFETY | SECURITY

  • ACL - Access control system
  • Set approval process to publish articles
  • History of changes by date and user

VISUAL | OPERATIONAL

  • Structure resources with categories and sub categories
  • Show resource or category related calendars
  • Book resources for appointments
  • Add description and pictures
  • Set location and storage information
  • Set quantity, availability and booking information
  • Show custom fields for additional information in list view
  • Link resources to other data e.g contacts and projects
  • Attach files
  • Set resource managers to approve bookings

SAFETY | SECURITY | DATA EXCHANGE

  • ACL - Manage user and group access rights for resources on category level
  • Grant access to resources calendars and bookings
  • Scheduled Import / Export

VISUAL | OPERATIONAL

  • Interlinked wiki page structure
  • Create new wiki pages easily
  • Rename pages and get all related links automatically changed
  • Translate pages into different languages
  • Use Wiki writing format or use editor for convenient editing of pages
  • Insert links to files and web pages
  • Add images to Wiki pages from File Manager
  • Publish wiki pages on website
  • View recent changes
  • Full text search

SAFETY | SECURITY

  • Set multiple groups for default read and write access in preferences
  • Get notified about pages you have read and/or write access
  • Get notified by matching regular expressions
  • Configurable notification text
  • ACL - protect information by user and group rights on page level (editors | readers)
  • History function
  • Define timeframe to keep versions of pages
  • View recent changes
  • Allow | deny anonymous access
  • Enable | disable free links and Wiki links